Microsoft Excel

Ron de Bruin
Excel Automation

Microsoft MVP Program

Mail Range or Selection with SendMail

The code on this page is working with all Microsoft mail programs.

Note: With SendMail it is not possible to
1) Send text in the Body of the mail
2) Use the CC or BCC field
3) Attach other files

If you want to have the options above and more and use Microsoft Outlook as your mail program then use the Outlook object model examples from my site so you have much more control and options.

Copy the code in a Standard module of your workbook, if you just started with VBA see this page.
Where do I paste the code that I find on the internet

Check out this Tip page for changing the code on this page.
Tips for changing the code examples

 

Example 1

The following subroutine sends a newly created workbook with just the visible cells
in the Range("A1:K50").The cells will be PasteSpecial as values in the workbook you send.

It is saving the workbook before mailing it with a date/time stamp.
After the file is sent the workbook will be deleted from your hard disk.

Change the mail address and subject in the macro before you run it.
Note: if you use Windows Live Mail the address must exist in your contacts.

If you change "ron@debruin.nl" to "" it will display the mail so you can add text in the body for example.

Important: Read also the information below the macro

Sub Mail_Range()
'For Tips see: http://www.rondebruin.nl/win/winmail/div/tips.htm
'Working in Excel 2000-2016
    Dim Source As Range
    Dim Dest As Workbook
    Dim wb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim I As Long

    Set Source = Nothing
    On Error Resume Next
    Set Source = Range("A1:K50").SpecialCells(xlCellTypeVisible)
    On Error GoTo 0

    If Source Is Nothing Then
        MsgBox "The source is not a range or the sheet is protected, " & _
               "please correct and try again.", vbOKOnly
        Exit Sub
    End If

    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With

    Set wb = ActiveWorkbook
    Set Dest = Workbooks.Add(xlWBATWorksheet)

    Source.Copy
    With Dest.Sheets(1)
        .Cells(1).PasteSpecial Paste:=8
        .Cells(1).PasteSpecial Paste:=xlPasteValues
        .Cells(1).PasteSpecial Paste:=xlPasteFormats
        .Cells(1).Select
        Application.CutCopyMode = False
    End With

    TempFilePath = Environ$("temp") & "\"
    TempFileName = "Range of " & wb.Name & " " _
                 & Format(Now, "dd-mmm-yy h-mm-ss")

    If Val(Application.Version) < 12 Then
        'You use Excel 97-2003
        FileExtStr = ".xls": FileFormatNum = -4143
    Else
        'You use Excel 2007-2016
        FileExtStr = ".xlsx": FileFormatNum = 51
    End If

    With Dest
        .SaveAs TempFilePath & TempFileName & FileExtStr, _
                FileFormat:=FileFormatNum
        On Error Resume Next
        For I = 1 To 3
            .SendMail "ron@debruin.nl", _
                      "This is the Subject line"
            If Err.Number = 0 Then Exit For
        Next I
        On Error GoTo 0
        .Close SaveChanges:=False
    End With

    'Delete the file you have send
    Kill TempFilePath & TempFileName & FileExtStr

    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
End Sub

 

Example 2

The following subroutine sends a newly created workbook with just the visible cells
in the Selection. The cells will be PasteSpecial as values in the workbook you send.

It is saving the workbook before mailing it with a date/time stamp.
After the file is sent the workbook will be deleted from your hard disk.

Change the mail address and subject in the macro before you run it.
Note: if you use Windows Live Mail the address must exist in your contacts.

If you change "ron@debruin.nl" to "" it will display the mail so you can add text in the body for example.

Important: Read also the information below the first macro on this page.

Sub Mail_Selection()
'For Tips see: http://www.rondebruin.nl/win/winmail/div/tips.htm
'Working in Excel 2000-2016
    Dim Source As Range
    Dim Dest As Workbook
    Dim wb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim I As Long

    Set Source = Nothing
    On Error Resume Next
    Set Source = Selection.SpecialCells(xlCellTypeVisible)
    On Error GoTo 0

    If Source Is Nothing Then
        MsgBox "The source is not a range or the sheet is protected, " & _
               "please correct and try again.", vbOKOnly
        Exit Sub
    End If

    If ActiveWindow.SelectedSheets.Count > 1 Or _
       Selection.Cells.Count = 1 Or _
       Selection.Areas.Count > 1 Then
        MsgBox "An Error occurred :" & vbNewLine & vbNewLine & _
               "You have more than one sheet selected." & vbNewLine & _
               "You only selected one cell." & vbNewLine & _
               "You selected more than one area." & vbNewLine & vbNewLine & _
               "Please correct and try again.", vbOKOnly
        Exit Sub
    End If

    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With

    Set wb = ActiveWorkbook
    Set Dest = Workbooks.Add(xlWBATWorksheet)

    Source.Copy
    With Dest.Sheets(1)
        .Cells(1).PasteSpecial Paste:=8
        .Cells(1).PasteSpecial Paste:=xlPasteValues
        .Cells(1).PasteSpecial Paste:=xlPasteFormats
        .Cells(1).Select
        Application.CutCopyMode = False
    End With

    TempFilePath = Environ$("temp") & "\"
    TempFileName = "Selection of " & wb.Name & " " _
                 & Format(Now, "dd-mmm-yy h-mm-ss")

    If Val(Application.Version) < 12 Then
        'You use Excel 97-2003
        FileExtStr = ".xls": FileFormatNum = -4143
    Else
        'You use Excel 2007-2016
        FileExtStr = ".xlsx": FileFormatNum = 51
    End If

    With Dest
        .SaveAs TempFilePath & TempFileName & FileExtStr, _
                FileFormat:=FileFormatNum
        On Error Resume Next
        For I = 1 To 3
            .SendMail "ron@debruin.nl", _
                      "This is the Subject line"
            If Err.Number = 0 Then Exit For
        Next I
        On Error GoTo 0
        .Close SaveChanges:=False
    End With

    'Delete the file you have send
    Kill TempFilePath & TempFileName & FileExtStr

    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
End Sub

 

Information

In the macro you see that if Val(Application.Version) < 12 is True that I use
FileExtStr = ".xls": FileFormatNum = -4143
This is the normal Excel workbook format in 97-2003

If you run the code in Excel 2007-2016 it will save the new file as xlsx
But you can change that if you want

Options for all Excel versions :

Save the one sheet workbook to csv, txt or prn.
FileExtStr = ".csv": FileFormatNum = 6
FileExtStr = ".txt": FileFormatNum = -4158
FileExtStr = ".prn": FileFormatNum = 36


Options only for Excel 2007-2016 :

This are the main formats :

51 = xlOpenXMLWorkbook (without macro's in 2007-2016, xlsx)
52 = xlOpenXMLWorkbookMacroEnabled (with or without macro's in 2007-2016, xlsm)
50 = xlExcel12 (Excel Binary Workbook in 2007-2016 with or without macro’s, xlsb)
56 = xlExcel8 (97-2003 format in Excel 2007-2016, xls)

FileExtStr = ".xlsb": FileFormatNum = 50
FileExtStr = ".xlsx": FileFormatNum = 51
FileExtStr = ".xlsm": FileFormatNum = 52
FileExtStr = ".xls": FileFormatNum = 56