Microsoft Excel

Ron de Bruin
Excel Automation

Microsoft MVP Program

Lotus Notes: Save attachments and delete the associated e-mails

The code examples on this page are created by Excel MVP Dennis Wallentin but are not on his site anymore. But Dennis allow me to publish it on my site for all the Excel/Lotus Notes users in the world.

The information in this article applies to:
Microsoft Excel 2000 and later.
Lotus Notes 5.0 and later.

Iterate through all the e-mails in the Inbox,save the attached files and delete the e-mails.

VBA code :

Option Explicit
Const stPath As String = "c:\Attachments\"
Const EMBED_ATTACHMENT As Long = 1454

Const RICHTEXT As Long = 1
Sub Save_Attachments_Remove_Emails()
  Dim noSession As Object
  Dim noDatabase As Object
  Dim noView As Object
  Dim noDocument As Object
  Dim noRemoveDocument As Object
  Dim noNextDocument As Object
  'Embedded objects are of the datatype Variant.
  Dim vaItem As Variant
  Dim vaAttachment As Variant
  'Instantiate the Notes session.
  Set noSession = CreateObject("Notes.NotesSession")
  'Instantiate the actual Notes database.
  '(Here is the personal e-mail database used and since it's a
  'local database no reference is made to any server.)
  Set noDatabase = noSession.GETDATABASE("", "mail\xldennis.nsf")
  'Folders are views in Lotus Notes and in this example the Inbox
  'is used.
  Set noView = noDatabase.GetView("($Inbox)")
  'Get the first document in the defined view.
  Set noDocument = noView.GetFirstDocument
  'Iterate through all the e-mails in the view Inbox.
  Do Until noDocument Is Nothing
    Set noNextDocument = noView.GetNextDocument(noDocument)
    'Check if the document has an attachment or not.
    If noDocument.HasEmbedded Then
      Set vaItem = noDocument.GetFirstItem("Body")
      If vaItem.Type = RICHTEXT Then
        For Each vaAttachment In vaItem.EmbeddedObjects
          If vaAttachment.Type = EMBED_ATTACHMENT Then
            'Save the attached file into the new folder.
            vaAttachment.ExtractFile stPath & vaAttachment.Name
            'Set the e-mail object which will be deleted.
            Set noRemoveDocument = noDocument
          End If
        Next vaAttachment
      End If
    End If
    Set noDocument = noNextDocument
    'Delete the e-mails which have an attached file.
    If Not noRemoveDocument Is Nothing Then
      noRemoveDocument.Remove (True)
      Set noRemoveDocument = Nothing
    End If
  'Release objects from memory.
  Set noRemoveDocument = Nothing
  Set noNextDocument = Nothing
  Set noDocument = Nothing
  Set noView = Nothing
  Set noDatabase = Nothing
  Set noSession = Nothing
  MsgBox "All the attachments in the Inbox have successfully been saved" & vbCrLf & _
         "and the associated e-mails have successfully been deleted.", vbInformation
End Sub

The above example can be useful if users regular receive e-mails with attachment
that will be used in other processes.